Coordinators read every packet
Each new referral is scrolled end to end to find the handful of items your specialists require.
For specialty groups and practices
Know if the packet is complete before you call the patient.
Intake coordinators check every faxed referral against what your specialists need before a visit can be scheduled. InfoNotData runs that checklist on arrival and cites every value to its page and line.
- Your checklist, per specialty
- No generated text
- Missing items flagged on arrival
01 / Where intake slows down
The visit waits on a document that’s already in the fax.
Specialty practices live on faxed referrals. The time between a packet arriving and a patient being scheduled is mostly spent searching.
Scheduling stalls
If an item seems missing, someone calls the referring office, and the patient waits for the answer.
The item was there
The imaging report was on page 97. Nobody had time to get that far.
Your specialists already know what “complete” means. Write it down once.
See a specialty checklist ↓02 / Check and cite
A checklist for every specialty you run.
Each specialty’s intake requirements become a checklist. InfoNotData checks every referral against it on arrival, shows where each value is, and flags what isn’t there.
Cardiology new patientSynthetic example
- ECG within 90 days02/11 p.412 · L8
- Left ventricular ejection fraction35% p.212 · L14
- Lipid panel01/30 p.388 · L2
- Stress test resultNot in packet · call referring office
3 of 4 found · 846 pages · 3.8 s
GI new patientSynthetic example
- Reason for referralFound p.1 · L5
- Most recent colonoscopy report11/14 p.22 · L1
- Pathology resultsFound p.24 · L7
- Current medication list6 medications p.9 · L3
4 of 4 found · 37 pages · 0.9 s
Illustrative checklists. Requirements are configured with your specialists.
03 / How it works in a specialty practice
Route. Extract. Check. Cite.
Route
Every page is sorted Easy, Medium, or Hard in milliseconds as the fax arrives.
Short packets clear fast.Extract
Only the values your specialty’s checklist asks for are pulled out. No summaries.
Coordinators read facts, not packets.Check
Found values are matched to the checklist and gaps are flagged immediately.
Call the referring office once, early.Cite
Every value links to its page and line. Uncertain pages go to your staff.
Your specialist can verify in one click.
Easy · auto-processed
7,214 pages in this batch
High-confidence pages are processed automatically on the fast path.
Medium · extraction-only
1,906 pages in this batch
Pages that need a closer read get a targeted extraction pass. Values only, each with its source.
Hard · human review
312 pages in this batch
Low-confidence pages, like handwriting or a poor-quality fax, go to a person. Never a guess.
04 / The evidence so far
Projected for a proposed single-site VHA pilot.
Projections prepared for a proposed pilot at one VA medical system. The pilot hasn’t run yet, so these are not results. We’ll walk you through the assumptions.
25–35%
less time on pre-visit record review
Projected · proposed single-site VHA pilot30–40%
fewer consults returned or cancelled for missing information
Projected · proposed single-site VHA pilot11,000+
clinician hours reclaimed
Projected · proposed single-site VHA pilot$4.5M
in annual soft-cost savings
Projected · proposed single-site VHA pilotWorks with the fax channels you already run
- RightFax and other fax servers
- Central mail and fax gateways
- DirectTrust
- eHealth Exchange
InfoNotData doesn’t integrate directly with EHRs today, so nothing in your EHR changes. Product names are trademarks of their owners and are listed only to describe where InfoNotData fits.
Built for your security review
- HIPAA
- FIPS-validated encryption
- Section 508 / WCAG 2.1 AA
“Built for” means designed to meet these requirements. Ask us for current authorization status. Security and compliance
05 / What changes
Less searching, fewer callbacks.
Before
Scroll, search, call back
A coordinator reads the full packet, misses the report on page 97, and calls the referring office to ask for it.
With InfoNotData
Checklist done on arrival
The report is found and cited to page 97. The one item that truly isn’t there is flagged, so there’s one callback instead of three.
What InfoNotData doesn’t do
- Replace your fax server or fax numbers, or require changes to your EHR
- Decide whether to accept a patient. Your team does
- Guess at a value on a low-confidence page
- Write summaries or any generated text about patients
Filter before you spend
Size it for your own queue.
Put in your volume and your rates. Every assumption is on the screen, so you can take the math to your CFO.
InfoNotData’s router decides page by page which pass each page needs. The share you set here is your estimate, not a promise from us.
Questions from practice leaders
What specialty groups ask first.
Can each specialty have its own checklist?
Yes. Cardiology, oncology, orthopedics, GI, and any other service you run can each have its own intake requirements.
Is InfoNotData only for large practices?
It’s built for high volume, from 100,000 to more than 1,000,000 pages a month, which usually means larger groups or groups that share an intake team. Tell us your volume and we’ll say honestly whether it fits.
Does it decide whether to accept a referral?
No. It shows what’s in the packet, where, and what’s missing. Your team makes the decision.
Does it integrate with our practice management system or EHR?
Not directly, today. It works on the faxed documents as they arrive, so nothing in your other systems has to change.
Other teams with the same problem
- Health systemsCentral fax queues of hundreds of thousands of pages a month, and outside records lost in the chart.
- Community Care networksReferrals returned for missing documentation, on both the sending and the receiving side.
- VA and federal health800-page community care PDFs in JLV, and consults cancelled for missing information.
- Post-acute, home health and labsRecords arrive as images, and someone still has to find the facts.
06 / Next step
Run your checklist on a sample packet.
A 30-minute walkthrough with an engineer. Bring your specialty’s intake requirements and we’ll check a synthetic or de-identified referral against them.
What happens next
- An engineer replies to set a time that works for your team.
- A 30-minute walkthrough on a synthetic or de-identified packet.
- If it fits, we scope a pilot on your own queue.
An engineer, not a sales script. We’ll show you what it doesn’t do, too.
- Security and complianceFor your privacy and security reviewers
- How routing worksThe Easy, Medium, and Hard router, step by step
Tampa, Florida