Discharge packets read by hand
Intake staff search long discharge and referral packets for the few items admission requires.
For post-acute, home health and labs
Start care as soon as the paperwork is actually complete.
Admissions and orders arrive by fax, and intake can’t move until the required items are found. InfoNotData checks each packet against your intake requirements on arrival and cites every value to its page and line.
- Your intake requirements as a checklist
- No generated text
- Missing items flagged on arrival
01 / Where intake waits
Care can’t start until someone finds the signature.
Post-acute providers, home health agencies, and labs receive a steady stream of faxed referrals, discharge packets, and orders. Every one has to be checked before work can start.
Missing items found late
An order or signature seems missing, so intake calls the referring facility and the start of care waits.
Requisitions re-keyed
Lab requisitions arrive as images. Required fields are found and re-entered by hand.
The requirements are fixed. Checking them shouldn’t take an hour.
See an intake checklist ↓02 / Check and cite
Your admission requirements, checked on arrival.
Your intake requirements become a checklist. InfoNotData checks each packet against it, shows where every value came from, and flags what isn’t there.
Home health admissionSynthetic example
- Signed physician orderFound p.3 · L12
- Face-to-face encounter documentation03/04 p.7 · L2
- Current medication list11 medications p.21 · L4
- Recent history and physical03/01 p.30 · L1
- Insurance informationNot in packet · call referring facility
4 of 5 found · 58 pages · 1.2 s
Lab requisitionSynthetic example
- Ordering providerFound p.1 · L3
- Tests ordered3 tests p.1 · L9
- DiagnosisFound p.1 · L11
- Collection date03/12 p.2 · L1
4 of 4 found · 2 pages · 0.2 s
Illustrative checklists. Requirements are configured with your intake team.
03 / How it works at intake
Route. Extract. Check. Cite.
Route
Every page is sorted Easy, Medium, or Hard in milliseconds as the fax arrives.
Short requisitions clear fast.Extract
Only the values your intake checklist asks for are pulled out. No summaries.
Staff read facts, not packets.Check
Found values are matched to your requirements and gaps are flagged immediately.
One early call, not three late ones.Cite
Every value links to its page and line. Unclear pages go to your staff.
Verify in one click.
Easy · auto-processed
7,214 pages in this batch
High-confidence pages are processed automatically on the fast path.
Medium · extraction-only
1,906 pages in this batch
Pages that need a closer read get a targeted extraction pass. Values only, each with its source.
Hard · human review
312 pages in this batch
Low-confidence pages, like handwriting or a poor-quality fax, go to a person. Never a guess.
04 / The evidence so far
Projected for a proposed single-site VHA pilot.
The proposed pilot is in a VA medical system, not a post-acute setting, but the problem is the same: the required item is somewhere in a long faxed packet. Projections prepared for a proposed pilot at one VA medical system. The pilot hasn’t run yet, so these are not results. We’ll walk you through the assumptions.
25–35%
less time on pre-visit record review
Projected · proposed single-site VHA pilot30–40%
fewer consults returned or cancelled for missing information
Projected · proposed single-site VHA pilot11,000+
clinician hours reclaimed
Projected · proposed single-site VHA pilot$4.5M
in annual soft-cost savings
Projected · proposed single-site VHA pilotWorks with the fax channels you already run
- RightFax and other fax servers
- Central mail and fax gateways
- DirectTrust
- eHealth Exchange
InfoNotData doesn’t integrate directly with EHRs today, so nothing in your EHR changes. Product names are trademarks of their owners and are listed only to describe where InfoNotData fits.
Built for your security review
- HIPAA
- FIPS-validated encryption
- Section 508 / WCAG 2.1 AA
“Built for” means designed to meet these requirements. Ask us for current authorization status. Security and compliance
05 / What InfoNotData won’t do
Clear about its limits.
What InfoNotData doesn’t do
- Replace your fax server or fax numbers, or require changes to your EHR
- Decide whether to admit a patient. Your team does
- Guess at a value on a low-confidence page
- Write summaries or any generated text about patients
Filter before you spend
Size it for your own queue.
Put in your volume and your rates. Every assumption is on the screen, so you can take the math to your CFO.
InfoNotData’s router decides page by page which pass each page needs. The share you set here is your estimate, not a promise from us.
Questions from intake teams
What intake teams ask first.
Can we define our own admission requirements?
Yes. Your intake requirements are configured as a checklist, and every packet is checked against it on arrival.
What if a signature or handwritten order is hard to read?
The page is routed as Hard and goes to a person on your team. InfoNotData doesn’t guess.
Does it integrate with our EHR or lab system?
Not directly, today. It works on the faxed documents as they arrive, so nothing in your other systems has to change.
What volume is it built for?
Queues of 100,000 to more than 1,000,000 pages a month. Tell us your volume and we’ll say honestly whether it fits.
Other teams with the same problem
- Health systemsCentral fax queues of hundreds of thousands of pages a month, and outside records lost in the chart.
- Community Care networksReferrals returned for missing documentation, on both the sending and the receiving side.
- Specialty groupsEvery incoming packet checked against your intake requirements before a patient can be scheduled.
- VA and federal health800-page community care PDFs in JLV, and consults cancelled for missing information.
06 / Next step
Check an intake packet with an engineer.
A 30-minute walkthrough. Bring your admission or requisition requirements and we’ll check a synthetic or de-identified packet against them.
What happens next
- An engineer replies to set a time that works for your team.
- A 30-minute walkthrough on a synthetic or de-identified packet.
- If it fits, we scope a pilot on your own queue.
An engineer, not a sales script. We’ll show you what it doesn’t do, too.
- Security and complianceFor your privacy and security reviewers
- How routing worksThe Easy, Medium, and Hard router, step by step
Tampa, Florida